Moving files and sorting them is boring, so I let Hazel do that for me with rules for renaming files using variables (such as dates, which Hazel can automatically extract from a PDF) or AppleScript.”įederico relies on Noodlesoft’s $28 Hazel to apply discipline to his file management: “Like many others, I’m guilty of saving temporary files to my desktop thinking that, sometime during the day, I will clean it up and trash them. “Hazel is the key element of my workflow. Katie relies on Evernote to store files that she doesn’t need to access via the traditional Finder hierarchy.įederico Viticci runs MacStories. I consider the Finder to be storage for documents and files that I’m working on or may need to edit one day, while Evernote I use more for reference documents.” This approach, explains Katie, “keeps all these items out of my Finder and cuts down on the clutter.” “I also store many things in Evernote, rather than directly in the Finder.
I have dozens of Hazel rules set up, but I have several specialized rules set up for my Desktop, Downloads, and Scanned folders so that Hazel will look at these documents to determine what they are, based on their type, content, or other criteria, and will then automatically name and file them for me.”Īnd Hazel isn’t the only app Katie relies on for keeping her files organized. “I use Hazel to automatically name and file many of my files. “I find this much faster than doing the same kind of search using Spotlight,” he says.Īlso like John, Katie uses third-party utilities to keep her files organized. That way, he can trigger those files quickly-and he keeps that list of files very short. John also added the few files that he opens the most often to his Quicksilver catalog. I try to avoid system modifications like this if I can help it, but Default Folder is indispensable,” he says. “I’ve been using Default Folder since the days of the classic Mac OS. He relies on a couple of third-party utilities to help manage all his files, too.
Clair Software’s $35 Default Folder X to quickly navigate to frequently accessed locations for saving files. Selectively disclosing the contents of a few folders within List view helps me work with a handful of deeply nested files without being overwhelmed by all the other files I’m not working with in the same hierarchy, and without requiring constant navigation or multiple windows.”
#Best mac utility for large file management windows#
Speaking of the “old-fashioned way,” here’s how John approaches the Finder: “I mostly use List-view windows sorted by the various dates (Added, Modified, Created), rooted at the top level of some major subsection of my files (for example, my Dropbox or Pictures folder). John turns to Spotlight only when he can’t find something the ‘old-fashioned way.’ He turns to Spotlight only when he “can’t find something the old-fashioned way, or when I want to answer an open-ended question like ‘How many images did I create last month?’” While some Mac users I spoke to aren’t overly concerned with where their files are specifically, John definitely cares. Nor has he yet availed himself of Apple’s new attempts to simplify file organization: “I haven’t started using Mavericks Tags yet, but I plan to.” “I have way too many files for All My Files to be useful to me,” he says.
One feature he doesn’t use is OS X’s All My Files feature.
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